You should consult this article if your buildings are:
Located in the UK and
Not registered for VAT with HMRC or
Have not signed a self-billing agreement
How it works:
The Hubble Pass uses HMRC's self-billing mechanism to invoice all bookings for UK VAT vendors. This is by far the easiest and less onerous method of obtaining payment. If you are a VAT vendor but have not signed a self-billing agreement, then please get in touch with us.
If you are not a VAT vendor then we cannot use the self-billing mechanism. The following process applies:
We will send you an email at the beginning of each month with a link to a Google Drive folder, where a monthly statement is saved.
You will receive a separate statement for each building
You need to send us an invoice for the total booking value on page 1 of the monthly statement PDF.
Please invoice each building separately if buildings are registered to separate billing entities or if they should be paid to different bank accounts.
Page 2 of the monthly statement PDF contains our commission invoice. Please record this in your accounting records.
Once we have received your invoice, we will net off our commission and pay the net amount to the bank details stipulated on your invoice.
Page 1 of the monthly statement will provide the following information:
The no. of day pass bookings x the day pass list price = total day pass booking value (i.e. your Revenue from day passes)
The no. of meeting room bookings x the meeting room list price = total meeting room booking value (i.e. your Revenue from meeting rooms)
The no. of private office bookings x the private office list price = total private office booking value (i.e. your Revenue from private offices)
It is very important to only invoice us for the total booking value on page 1. Please do not net off our commission on your invoice.
Our commission invoice is your expense & shows the input VAT claimable.